Materials Control for Hospitality
Materials control is a comprehensive solution for monitoring the process of procurement, stock and inventory control within the hospitality industry. It provides essential information such as cost of sales, effective revenue, stock on hand, order proposals and stocking requirements in real time.
Using a materials control solution has a proven impact in the reduction of operating costs, whilst mobile access provides additional time savings.
Core Elements
Real Time Analytics
Real-time data provided by Materials Control enables a variety of analyses, from cost of sales to revenue. Stock on hand, ordering templates, and part lists are also available. Information can be conveniently reviewed by outlet, property, or entire portfolio. Data validity is increased for all departments with an interface to the back-office system. In addition, Materials Control streamlines month-end reconciliation and accounting processes. Results show daily, monthly and yearly, sales analysis, materials consumption and cost of items.
Purchase Manager
Materials Control offers a Purchase Manager module, which solves today’s complex ordering processes in the hospitality industry and other markets. Restaurant managers are constantly placing purchase requests with the purchasing department. The Purchase Manager module enables the purchasing manager to review and approve a single purchase request or combine multiple requests from several food and beverage outlets into a single order.
Enhanced Operational Workflows
Materials Control streamlines daily processes related to purchasing, supplier and price management, and internal requisitions. To expedite the ordering and receiving process, you can transmit purchase orders directly to suppliers from within the application via e-mail, fax, or a B2B interface. Using the Materials Control web client, you can implement paperless internal requisitions.
Authorization
This module supports control of the purchasing process by defining authorization levels through a flexible authorization workflow functionality, allowing users to define rules for the entire enterprise or for specific cost centres or item groups. Authorization requirements can be set on the article level or on group value limits, and users will receive electronic notifications. During and after the authorization process, the involved users can view who has authorized or rejected the document.
Key Features
- Real-time data tracking for cost of sales, stock on hand, order proposals, and stocking requirements
- Comparison of actual to planned stock usage
- Transmission of purchase orders from within the application via e-mail, fax, and B2B interface to suppliers to expedite ordering/receiving processes
- Authorization workflow to efficiently control potential expenses
- Ability to compare prices and assess their impact on planned purchases
- Supplier assessment with bid management
- Adjustments solution to manage complex freight, duty, and custom addon costs
- Tracking of critical information for Hazard Analysis Critical Control Point customers, such as temperature, expiration dates, transfer batches, and individual batch counts
- Mobile solutions for orders, receipts, transfers, and inventory counts
- Support for multiple tax schemas, foreign currencies, and translation of master data and the application itself
- Out-of-the-box report set to analyze transactions with option to preview, print, e-mail, and export to Microsoft Excel
Key Features
- Fits all and types of ogranisation, regardless of size or complexity
- Provides comparison of actual stock usage
- Allows for faster and more accurate transaction processing with mobile solutions for ordering, transfers and inventory counts
- Optimise purchasing and monitor supplier performance
- Visibility of multiple locations
- Streamline contract management
- Provides real-time data imported directly from the point of sale
- Expedites ordering/receiving processes by transmitting POs from within the application via email, fax, or 2B interface to suppliers
- Enables HACCP customers to track critical information, such as temperature and expiration dates, and transfer or count individual batches
- Supports multiple tax schemas, foreign currencies, and translation of master data
- Offers an existing report set to analyze transactions with the option to preview, print, email, or export to Microsoft Excel
- Allows for faster and more accurate transaction processing with mobile solutions
- Guides management towards making strategic decisions for purchasing inventory
- Controls potential expenses more efficiently with authorization workflow
- Compare prices and impact on planned purchases including supplier assessment with Bid Management
- Save costs by identifying deviations and loss